Policies

 

Admission Criteria

Preference is given to children needing full time enrollment. Children must be in the center for over 4 hours (4 hours and 1 minute) per day to be considered full time. All children must have current immunization and be maintained over the course of their enrollment.

All children must be signed or swiped in and out every day.

Child Health

Our facility works with health consultants to aid families in addressing possible health concerns. Information is available for child health services and education.Please contact the Director if your child is in need of health services.

Withdrawing

Children who miss five consecutive days without contacting the center will be dropped from the roll. We reserve the right to terminate enrollment due to non-payment. We reserve to the right to refuse service to anyone.

Parents are asked to give a two week notice when withdrawing children from the center. Termination without notification may result in denial of future services.

EBT Policy

Parents using this program must swipe in and out every day, regardless of case status. Our policy is a no swipe = no stay policy. If you receive a swipe that is not approved, a $25 deposit per child (per day) must be given to prevent a break in service. The deposit will be refunded after an approved swipe is received.

Arrivals and Departures

For your child to receive the most benefit from our program, we recommend that your child arrive before 10:00a.m. Arrivals are sometimes tough, especially at first. Almost always, a child will become happy within minutes after the parent leaves. Please make your good-byes as brief as possible. To prolong it only makes the situation harder for everyone involved. If you need to talk to the teacher in depth, please notify the office so we can arrange for the teacher to step out of the classroom. At all times, please inform staff when you bring in and pick up your child. Please sign your child in and out when you bring and pick them up. Escort your child to their room and notify the teacher of his or her arrival. No child may be left at the center without completing the sign-in process.

Please do not leave your child unattended or unsupervised for any reason while on the premises. (This includes the parking lot.)

Discipline and Guidance

While your child is on the premises, the teacher will handle any disciplinary problems in a firm and loving manner. Discipline will be related to the child’s act, handled without bias and without prolonged delay on the part of the adult involved, so that the child is aware of the relationship between acts and consequences. Classroom guidelines are necessary for the protection of the group and the individual child. In the event that a child needs discipline and guidance, the following steps will be followed:

  • Teacher will address the unacceptable behavior in a comforting way and explain to the child why the behavior is not permitted.
  • If the behavior persists, the child will be removed from the activity and redirected to another activity.
  • If needed, the child may be encouraged to have quiet time until he or she can regain control.
  • If the above steps fail to correct the behavior, the child will be taken to the office and the parent will be notified.
  • If the behavior is not corrected, the child will be sent home. A plan of action will be developed between the parents and the facility to correct the behavior.

Failure to comply with the plan of action will result in your child being dis-enrolled from the facility.

You cannot spank your child at the center.

Meals

Due to the Health Department requirements we cannot allow food from outside sources. We serve breakfast from 7:00-9:00 am and lunch from 11:00am-12:30pm, and snacks are served between 2:30-4:30 and at 7:30 for pm snack. Dinner is served from 5:00-6:30pm when applicable. Menus are posted. We must have written documentation from a physician for any food allergies prior to withholding specific food and drink. If your child is to eat here, he/she will need to be here during these times.

Infant meals are served according to each individual child’s eating patterns. The center will provide formula, rice cereal, and serving utensils. You are welcome to bring in formula or baby food if you choose to.

Rest

No child will be forced to sleep. However, a daily time will be allowed to provide quiet, restful activities for the children. Bringing a child in during this time can be very disruptive to the class and difficult for your child.

Evening/Night Care

Night and evening care are provided at our 24 hour facilities. Schedules for evening care and night care are posted at each facility.

Medication

We do not administer regularly prescribed or over the counter medication for any reason. If a child is in need of medication, parents are welcome to administer medication at the facility, but cannot store medications at the facility. Life threatening medications such as EPI pens or inhalers can be kept on-site and will be administered for emergency purposes only. A current prescription or letter from the child's attending physician must be kept on file and updated.

Health Emergencies

Staff members are trained in CPR and first aid. In case of an emergency, the child will be transported to the nearest medical facility. A staff member will accompany the child to the hospital. The child’s records will be pulled and all efforts will be made to contact parents or other numbers listed.

Incident/Accident Forms

Accident forms will be issued whenever a child has an accident at the facility. Parents will be asked to sign the form. Parents will be contacted when deemed necessary.

Health Requirements

We cannot accept your child if he/she has any of the following conditions.

  • Fever of 100 degrees or above
  • Vomiting
  • Diarrhea
  • Has a sore or discharging eye(s) or ear(s). Each parent must have an alternative plan for when their child becomes ill. To ensure the safety of the other children, we are not permitted to keep any sick child at the facility.
  • Head lice, including live bugs, nits and eggs. Parents will be contacted and the child must be removed from the facility and treated before being allowed to return. Proof of treatment must be provided. The Director has additional treatment information. Please note August, September, and October are the crisis months.

If there are any serious contagious diseases we will contact the Health Department to come to the facility to assist us and will inform you of all findings.

We do not give medication except in life-threatening situations, i.e. asthma, diabetes, etc. No over the counter medication will be given.

We follow guidelines of the Good Health Handbook, produced by the Oklahoma State Department of Health. A copy of the Good Health Handbook is available in the office. Please refer to the Good Health Handbook if you have any health related questions.

If your child becomes ill while at the center, you may be asked to immediately pick up your child. Depending on the nature of the illness, your child may not be allowed to attend until a 24-Hour exclusion period or until we are provided with a physician's statement indicating that the child is no longer contagious.

Please note: Upon refusal to immediately pick up an ill child, we will contact OKDHS and dis-enroll the child from the facility.

Assistance may be available to address your child's health needs, please contact the Director if you are in need of health resources.

Supervision of Children

The health and safety of the children in our care is our number one priority. To ensure children are properly supervised at all times, our teacher’s qualifications are carefully screened by our company and OKDHS. Staff to child ratios are always maintained in accordance with OKDHS regulations. Staff to child ratios are posted on every classroom and can be found on the OKDHS website. Staff qualifications are maintained in accordance with our accrediting agency and OKDHS regulations. OKDHS has final approval of all staff hiring.

Parent volunteers and teend aides may be used to enrich the program, but are never utilized for child supervision. Parent volunteers are utilized in accordance with OKDHS regulation.

Reporting

If you believe a child is being abused or neglected, you have a legal responsibility to report it. Reports can be made at any time to the OKDHS Abuse and Neglect Hotline at 1-800-522-3511. The hotline is available 24/7.

Authorization to Pick Up Child

No child will be released to a person not authorized by a parent to pick up the child. We must have written authorization for changes in this respect. We consider the parent who signs the enrollment form as the primary parent and to whom we are accountable. Parents not listed on the enrollment form will not be able to pick their child up without permission from the primary parent or court documentation proving the person is a custodial parent.

Sanitation

Good hygiene and sanitation is necessary to maintain the health of all the children in our facility. We ask all children to wash their hands upon arrival and continuously throughout the day. 

Clothing

We need a change of clothes, marked with the child’s name, in the facility. All coats and clothes brought to the facility should be labeled. Your cooperation in returning items taken home by mistake is greatly appreciated. Children easily mistake similar clothing; because of this we will not be responsible for lost items. All efforts will be made to find lost articles.

Donations

Donations are always welcome. We often need extra clothing for children of all ages. Toys, books, and other child-related items are also accepted.

Toys

When toys are brought to the center they are likely to be broken or taken home by another child. We will not be responsible for lost/ stolen articles. If a toy from the center is found in your child’s pocket, please have the child return it the next day (excluding sand).

All toys and personal items must be left at home.

Pets

Pets may be kept as a compliment to classroom curriculum as directed by OKDHS. However, personal pets may not be brought to the center.

Fire and Tornado Drills

Fire and tornado drills are conducted monthly. The center is inspected annually by the fire department. In case of a storm, it is best to leave your child at the center and contact the center after the situation has been alleviated. This will allow the staff to be working with the children and leave the parents in a safe environment.

Center Evacuation

Should an emergency occur which requires the evacuation of the center; you will be notified as soon as all of the children are safe. If you are at the center at the time of the emergency, you are requested to follow our emergency procedures. Your help would be greatly appreciated. For this purpose, you must give us permission to transport your child and must be indicated at the time of enrollment. Emergency and evacuation procedures are specific to each location and are posted.

Preschool Curriculum

Preschool is included in your weekly fee for all children ages two and up. Preschool is taught from September through May. Each teacher is given a monthly curriculum guide and modifies and expands the ideas in the guide to fit the class needs. Occasionally materials may be needed from the home. Please try to send these items to the teacher as soon as possible so that these activities will be pleasant for both your child and the teacher.

Center Closings and Holidays

Once the center has closed, a $1 per minute per child fee will be assessed for every minute after closing time that your child has not been picked up. If no contact has been made, your child will be taken to one of our 24 Hour facilities. When this option is not available and your child is not picked up within one hour of closing, we will notify OKDHS or other authority.

Summer Program and School Holidays

Our summer program is designed for fun and recreation. Each class (four and up) will be making several field trips. An announcement for each trip will be posted outside your child’s classroom. If the scheduled activity is away from the facility, we will require permission slips signed by a parent for your child to attend these activities.

Transportation

Transportation is provided to and from designated public schools, program field trips and in emergency situations when necessary. Transportation for school age children is not provided for special situations. School age children suspended from public school are allowed to attend the facility during the course of their suspension for an additional fee.

Premises

Smoking, tobacco, prohibited substances, weapons, or other dangerous materials are not allowed on the premises or within line of sight of children. 

Confidentiality

All information regarding children, staff and parents will remain confidential. Access to information is given to the primary or enrolling parent. Information requests must be done in writing and could be subject to fee.

Parent Involvement

We have an open door policy and parents are welcome anytime to assist with classroom activities. If any parents have special talents to share we would appreciate their assistance and input for activities, visitors and field trips. We also encourage parents to participate in classroom activities by bringing requested items. Parents will receive regular written communication regarding their child’s daily activities.

Parents should feel free to discuss their daily activities with the teachers. We encourage and want to have parental feedback, because this is what enhances the children’s program. If you need to conference with your child’s teacher, please notify the Director so that an alternate staff can step in and continue the program. Please let your Director know if you would like to be a member on the Parent Advisory Committee.

Parents are welcome to check their child in and out during the day. If you wish to have meals with us, a fee of $3.00 will be charged. A suggestion box is available. Please feel free to comment. Sometimes we do not know there is a problem and all efforts will be made to correct it. Parent conferences are held in September and May. Please feel free to schedule one at any other additional time.

Special events are designed for families and staff to enjoy themselves. Special events include Open Houses, Fall Carnival, Parent Lunches, etc.

Parents who refer a family to the facility will be paid $50.00 when the family has attended the child care facility for one month.

We try to make any necessary arrangements to allow parents’ unlimited access to the center while their child is in attendance. However, please note that access to the center may be restricted to custodial parents pursuant to state child care regulations, may be further restricted by court order, or for any reason deemed appropriate for the preservation of the safety, security, health or general well being of persons in the center.

We reserve the right to temporarily or permanently exclude any person from the center, including a parent, whom we deem likely to pose a threat or risk to the center or who fails to or refuses to conduct him or herself in a manner befitting a proper child care environment. This includes but is not limited to; profanity, yelling threatening, aggressive or violent behavior, intoxication or failure to follow Child Care Inc. policies and procedures. 

Do not hesitate to discuss any concerns with the Director. If you experience any problems, please discuss first with your Director. If you need further assistance, please contact our corporate office at 405-942-1250. Thank you for choosing a Child Care Inc. establishment.

Compliance

Licensing Compliance File is located in the office area and is available for staff & Parents to view upon request.

Equal Opportunity

In accordance with federal law, and U.S. Department of Agriculture policy, this institution is prohibited from discrimination on the basis of race, color, national origin, sex, age, or disability. To file a complaint of discrimination, write USDA, Director, Office of Civil Rights, 1400 Independence Avenue, SW, Washington, D.C. 20250-9410 or call 800-795-3272 or 202-720-6382 (TTY). This institution is an equal opportunity provider and employer.